Hotel Bookkeeper | Job Descriptions |
Job Descriptions

Hotel Bookkeeper

Reports to
Food and Beverage Controller
To achieve balance in food and beverage revenue within restaurant, banquets and room service

To achieve balance in accounts receivable and accounts payable
  • Associate team
  • Management
Areas of Responsibility
  • Print HSI reports.
  • Balance against the HSI report: credit card transitions, banquet billings and all food and beverage revenue.
  • Balance taxes to revenue.
  • Reconcile cash deposit to HSI report.
  • Make up deposit for bank.
  • Daily reports.
  • Invoice hotels.
  • Balance wire payments to invoices. Research any differences between what has been billed and what has been paid immediately.
  • Respond to all credit card charge-backs and guest complaints within 24 hours.
  • Collect all purchase orders, receiving tickets and invoices.
  • Enter all invoices into the computer and file into unpaid file.
  • Enter all check requests in the morning.
  • Prepare a payables aging report for check writing approval.
  • Cut checks
  • Submit checks with backup to Lisa and Brad for signature.
  • Send out all checks.
  • File away paid invoices with check stub.
  • All invoices for prior month must be entered by the 5th. No Exceptions.
  • All statements received by vendors must be reconciled within 48 hours. When an invoice is missing, ask the vendor to fax another copy immediately.
  • Balance tip reports to HSI.
  • Prepare tip report daily.
  • Print electronic time reports every morning and submit to department heads.
  • Enter all changes once a day.
  • Prepare weekly electronic time reports and submit to DO.
  • Transmit payroll.
  • Enter all sick times and vacations on payroll report.
  • Maintain employee files.
Hotel Bookkeeper.doc